Your fleet’s money,
all in one place.
Upload the rate confirmation and the load builds itself. Expenses, driver pay, invoices and documents live alongside it — so cost per mile, what you cleared and how long brokers took to pay are figures you read, not ones you reconstruct.
For American carriers — one truck or a hundred.
The live application. Seeded demo figures, not customer records.
Upload it once. It is yours for good.
Every load generates a rate confirmation. Every stop generates a receipt. Upload the rate confirmation and fleetchart reads the numbers off it, builds the load, and keeps the document attached. Expenses are logged against that load with their paperwork alongside. Nothing gets retyped and nothing gets lost.
Rate confirmation
Meridian Freight Systems
- Broker
- Meridian Freight Systems
- Load no.
- MFS-448120
- Pickup
- Chicago, IL · Mar 4, 08:00
- Delivery
- Dallas, TX · Mar 5, 14:00
- Miles
- 967
- Line haul
- $2,880.00
- Fuel surcharge
- $240.00
- Detention
- $0.00
Sample document. Not a real broker or load.
The marked fields come off the page and become a load record. Nobody types a number.
- Rate
- $3,120
- Miles
- 967
- Rate per mile
- $3.23
- Dispatch fee
- $156
- Fuel
- $524
line haul + surcharge
Chicago → Dallas
computed
5% of rate
logged expense
Net on this load
$2,440Everything your business runs on.
Not a reporting add-on bolted onto a spreadsheet. The whole financial record of your operation, in one account.
Rate cons, read for you
Upload a rate confirmation PDF and the fields come off it — rate, miles, broker, origin, destination, dates, stops. The load is built before you have finished reading the email.
What a mile actually costs you
Rate per mile against cost per mile, both from your own books over the same period, so the margin between them is a fact rather than an estimate.
Expenses, categorised
Twenty-six categories plus your own, from fuel and tyres to permits and lumpers. Log the amount, attach the receipt, and it lands against the right load and truck.
How fast brokers actually pay you
The typical wait from delivery to money in the account, and what is still owed past thirty days. The difference between a broker who pays in six days and one who takes sixty is your working capital.
Which trucks and brokers earn
Revenue, miles and rate per mile broken out by truck and by broker, so the ones carrying the fleet are visible and so are the ones being carried.
The paperwork, filed
Every document stored against its load and searchable by broker, date or load number. Send the rate con, BOL and POD to your factoring company in one action.
Every one of those is a number you do not have.
A yard full of equipment is a yard full of loads, rates, fuel burn and deductions. The paperwork exists. Somebody just has to read it.
Most fleets are wrong about cost per mile.
Fuel and the truck payment are the easy part. Tyres amortised across the year, permits, the quarter you owe, your own pay — those are what turn a good-looking rate into a thin one.
Work it out on a real breakdown, then let the board keep it current as expenses land.
One truck · 10,000 mi/mo
Per mile
- Truck payment
- $2,200$0.22
- Insurance
- $1,400$0.14
- Fuel
- $5,430$0.54
- Maintenance
- $1,000$0.10
- Tyres, amortised
- $300$0.03
- Permits & licensing
- $200$0.02
- Tolls
- $400$0.04
- Software & phone
- $300$0.03
Operating cost
Illustrative figures for a single-truck operation, before owner pay, health insurance and self-employment tax. Your numbers will differ — that is the point of measuring them.
Keep the desk, or hand it over.
Both run on the same board. The difference is who does the booking and who files the paperwork.
Self-service
You dispatch. We do the arithmetic.
Quoted
Scaled to fleet size and document volume
You keep every broker relationship and every dispatch decision. Upload the rate confirmation and the load builds itself; log expenses against it as they land.
- AI extraction from rate confirmation PDFs
- Rate, cost and margin per mile from your own books
- Expense tracking, 26 categories plus your own
- Days-to-pay and overdue receivables by broker
- Driver pay by percentage, per mile or salary
- Invoices, and documents filed against each load
- Scheduled PDF reports to your inbox
- Email support
Best for owners who want to stay hands-on.
Fully managed
We run the desk. You drive.
Free software
5% dispatch fee on loads we book
Our dispatchers find the freight, negotiate the rate and file every document. The board fills itself in, because the people booking your loads are the people keeping your books.
- Everything in self-service
- Full dispatch desk
- Load sourcing and rate negotiation
- All paperwork handled for you
- Categorised expense records your accountant can work from
- Priority support
5% dispatch fee on booked loads. Best for owners who want to focus on driving.
Work out your numbers first.
Everything below runs in your browser and asks nothing of you.
Calculators
Cost per mile, profit per load, deadhead, quarterly tax, take-home pay.
Open the calculatorsTrucking glossary
Plain definitions for the words on your rate con, your settlement and your return.
Browse the glossaryField notes
How the money actually works in a small trucking operation, written for owners.
Read the notesBring one week of paperwork.
We will load your own rate confirmations into an account on a call and show you what your operation looks like with everything in one place. If it tells you nothing you did not already know, you have lost half an hour.